Template

Expo Booth Passport Template

An expo booth passport gets attendees walking the full floor. Use this template to spin up a working booth passport in minutes - including station structure, QR rules, and a recommended prize draw flow.

Who this template is for

Expo organisers running 10–100+ exhibitor booths.
Trade show teams that want to lift booth traffic.
Industry conference teams with a parallel exhibitor floor.

How the template works

Each exhibitor becomes a station with a unique QR code.
Attendees scan booth QRs as they explore the floor.
Completion unlocks a prize draw entry or a redemption reward.

Suggested stamp locations

One station per exhibitor booth.
An optional welcome station at registration.
Optional sponsor zone stations grouped under a sub-card.
An optional 'closing session' check-in station.

Example reward rules

Set completion to 60–70% of total booths to keep it achievable.
Award lucky draw entries to all completers.
Optionally tier rewards (e.g. small reward at half, grand draw at completion).

Attendee instructions

Step 1: Scan the welcome QR to open your stamp card.
Step 2: Visit each station and scan its QR code to collect a stamp.
Step 3: Watch your progress update in real time on your phone.
Step 4: Once the card is complete, head to the redemption desk to claim your prize.

Setup

Setup checklist

Step 1: Define the event goal and the attendee outcome the card should drive.
Step 2: Choose the stamp locations and decide which are mandatory.
Step 3: Decide how many stamps are required to complete the card.
Step 4: Generate QR codes for each station in StampRise.
Step 5: Place QR codes at booths or stations with clear scanning instructions.
Step 6: Prepare prize redemption rules and brief the redemption desk.
Step 7: Test the attendee flow before launch with a small group.

Prize ideas

Grand prize draw at the closing networking session.
Sponsor-funded gift cards or experiences.
Branded merch packs for the first N completers.
VIP after-show access for the leaderboard top 3.

FAQ

Frequently asked questions

Most organisers include every exhibitor as a station. If you have 50+ booths, set completion to a sensible fraction so attendees can finish in a day.

Each booth typically has its own QR so each gets a unique stamp count. Sharing reduces the per-booth analytics value.

Keep reading

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