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Expo Booth Passport Template

An expo booth passport gets attendees walking the full floor. Use this template to spin up a working booth passport in minutes — including station structure, QR rules, and a recommended prize draw flow.

Who this template is for

  • Expo organisers running 10–100+ exhibitor booths.
  • Trade show teams that want to lift booth traffic.
  • Industry conference teams with a parallel exhibitor floor.

How the template works

  • Each exhibitor becomes a station with a unique QR code.
  • Attendees scan booth QRs as they explore the floor.
  • Completion unlocks a prize draw entry or a redemption reward.

Suggested stamp locations

  • One station per exhibitor booth.
  • An optional welcome station at registration.
  • Optional sponsor zone stations grouped under a sub-card.
  • An optional 'closing session' check-in station.

Example reward rules

  • Set completion to 60–70% of total booths to keep it achievable.
  • Award lucky draw entries to all completers.
  • Optionally tier rewards (e.g. small reward at half, grand draw at completion).

Attendee instructions

  1. 1Scan the welcome QR to open your stamp card.
  2. 2Visit each station and scan its QR code to collect a stamp.
  3. 3Watch your progress update in real time on your phone.
  4. 4Once the card is complete, head to the redemption desk to claim your prize.

Setup checklist

  1. 1Define the event goal and the attendee outcome the card should drive.
  2. 2Choose the stamp locations and decide which are mandatory.
  3. 3Decide how many stamps are required to complete the card.
  4. 4Generate QR codes for each station in StampRise.
  5. 5Place QR codes at booths or stations with clear scanning instructions.
  6. 6Prepare prize redemption rules and brief the redemption desk.
  7. 7Test the attendee flow before launch with a small group.
Prize ideas
  • Grand prize draw at the closing networking session.
  • Sponsor-funded gift cards or experiences.
  • Branded merch packs for the first N completers.
  • VIP after-show access for the leaderboard top 3.

Frequently asked questions

Most organisers include every exhibitor as a station. If you have 50+ booths, set completion to a sensible fraction so attendees can finish in a day.

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