Event operations
Agendas & Session Check-In
Publish an event agenda and support session-specific check-in. Distinguish a session attendance record from Event admission and other Passport activities.
Interactive preview
See Agendas & Session Check-In in action
Illustrative example with fictional data, not live customer records. Silent and local to this page.
Today's agenda
| Session | Checked in |
|---|---|
| Circular materials | 88 |
| Wayfinding systems | 63 |
| Night markets | 0 |
Session check-in: Agenda for today
How organisers set it up
- 1
Build the agenda
Create the relevant tracks and sessions with clear names and times. Review what should be visible to participants.
- 2
Configure session participation
Check the supported registration, capacity and check-in settings for each session. Prepare the correct session link or QR rather than a generic booth code.
- 3
Test the on-site flow
Test the public agenda and session check-in on a phone. Staff should understand that going live opens the active Passport's supported session check-in, rather than relying only on a future Event start time.
What participants experience
Participants view available sessions and use the relevant session entry or check-in flow. Session activity and any related stamps follow the configuration. Seeing a session in an agenda is not the same as holding an admitted Event registration or a guaranteed reserved seat.
Settings and controls
Programme structure
Use session times and tracks to keep the programme understandable. Review changes before publishing instructions or printing codes.
Capacity and check-in
Where a session has limited registration, check its capacity and admission rules. Do not confuse a schedule listing with an unlimited booking offer.
Illustrative guided walkthrough
See how Agendas & Session Check-In could play out
Sample scenario for explanation only. This is not live product data, a screenshot, or a real registration or draw.
Scenario: A conference participant attends an afternoon workshop.
Reporting
Use session-specific records for session activity and the registration module's admission records for Event entry. These answer different questions and must not be added together as independent attendees.
Limitations and boundaries
- Session check-in is not front-door Event admission.
- An agenda listing or Passport stamp is not automatic proof of a reserved session place.
FAQ
Frequently asked questions
Yes. Agenda and Passport tools can support the event while registration remains elsewhere.
Use the link generated for the relevant session. Different entry points serve different workflows.
Keep reading
Related features
Event Check-In & Admission
Use authorised registration QR scanning for Event admission, walk-ins and status review. Keep admission separate from session check-in and Passport stamps.
Read moreQR Stations & Stamps
Connect event booths and activities through QR stations. Explain welcome links, station completion, participant progress and practical on-site setup.
Read moreAnalytics & Reporting
Review Passport progress, station stamps and saved responses with available reports and exports. Understand what the measurements do and do not establish.
Read moreTry Agendas & Session Check-In in your own event
Free to set up. Test your flow before going live.