Template

Campus Open Day Template

This template seeds Open Day 2026 with a public agenda across two tracks (campus tours and info sessions), plus twelve stops from the welcome marquee and admissions desk through the faculties, library, residences, sports centre, student union and careers service. Tours require registration and are capped, while info sessions are open. Sessions use QR check-in but do not award a stamp, so the stamp count reflects the stops visited. No photo activity is seeded, since open days involve under-18 visitors.

Who this template is for

Universities, colleges and schools running an open day or campus visit.
Organisers who want a tour and session agenda visitors can browse and register for.
Events with prospective students and families where a public ranking makes no sense.

How the template works

The live agenda is on: tours require registration and are capped, sessions are open.
Twelve stops across faculties, facilities and student life can be visited in any order.
The leaderboard is off, and rewards unlock at 4, 8 and 10 stamps.

Suggested stamp locations

Welcome Marquee
Admissions Desk (survey)
Science Faculty (quiz)
Engineering Labs
Business School
The Library
Student Residences
Careers Service (survey)
...plus four more campus stops.

Example reward rules

Campus coffee at 4 stops, redeemed instantly at the Campus Cafe.
Campus hoodie at 8 stops (200 in stock), collected from the Welcome Marquee.
Open Day Draw at 10 stops, three winners, drawn at the Welcome Marquee.
The leaderboard is off. Ranking prospective students and families serves no purpose.

Attendee instructions

Step 1: Start your passport: No app and no password. Open it in your browser.
Step 2: Explore the campus: Twelve stops across the faculties, residences and student spaces.
Step 3: Join a tour or session: Check the agenda and scan in at the door.
Step 4: Claim your rewards: A coffee at 4 stops, a campus hoodie at 8, and the draw at 10.

Setup

Setup checklist

Step 1: Replace the sample stops with your real faculties and buildings
Step 2: Set your real tour times and registration caps on the agenda
Step 3: Publish your public agenda link so visitors can plan before they arrive
Step 4: Set your real open day date
Step 5: Print QR posters and place one at the entrance to each building
Step 6: Check hoodie and coffee stock against your expected visitor numbers

Prize ideas

Campus coffee (4 stops)
Campus hoodie (8 stops)
Open Day Draw (10 stops)

FAQ

Frequently asked questions

Yes. Tours are on the live agenda with registration required and a cap of 60, while info sessions are open to all. Visitors can plan and register from the public agenda before they arrive.

No. Sessions use QR check-in but are set not to award a stamp, so the reward thresholds count the campus stops a visitor actually reaches.

No. Visitors include prospective students and families, so ranking them serves no purpose and the leaderboard is off.

Keep reading

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