Template

Conference & Summit Template

This template seeds Industry Summit 2026 with a public agenda across three tracks, plus six stops: the registration desk, two sponsors, the Recharge Lounge, the poster gallery quiz, and a feedback desk on exit. Delegates use their Digital Event Passport to check in at each session door and stamp stops from their phone browser, building their points total on the leaderboard. Rewards are pitched for a corporate audience: coffee, a summit notebook, and a live closing draw rather than a spin wheel.

Who this template is for

Organisers running a conference, summit or multi-track programme.
Teams who want session check-in and a live agenda attendees can browse.
Events that want to recognise full attendance rather than run a game show.

How the template works

The live agenda is on, so attendees browse the programme and check in at each session door.
Six stops (registration, sponsors, the Recharge Lounge, poster gallery and feedback desk) add points.
A points leaderboard runs throughout, and three rewards unlock at 2, 4 and 6 stamps.

Suggested stamp locations

Registration Desk
Meridian Group (sponsor survey)
Northstar Partners (sponsor)
Recharge Lounge
Poster Gallery (quiz)
Feedback Desk (exit survey)

Example reward rules

Barista coffee at 2 stops, redeemed instantly at the foyer cart.
Summit notebook at 4 stops (300 in stock), collected from the registration desk.
Closing Draw at 6 stops, drawn live at the closing keynote with three winners.
No spin wheel is seeded. It is the wrong register for a summit audience.

Attendee instructions

Step 1: Start your passport: No app and no password. Your Passport opens straight in the browser.
Step 2: Check in to sessions: Scan the QR at the door of each session you attend.
Step 3: Visit the sponsors: Sponsor stops on the concourse add points to your total.
Step 4: Claim your rewards: Coffee at 2 stops, the summit notebook at 4, and the closing draw at 6.

Setup

Setup checklist

Step 1: Replace the sample sessions with your real programme
Step 2: Rename tracks to match your agenda
Step 3: Add your sponsors as stops on the concourse
Step 4: Publish your public agenda link so attendees can browse the programme
Step 5: Print session QR posters from the Agenda tab
Step 6: Upload your event logo and set your brand colours

Prize ideas

Barista coffee (2 stops)
Summit notebook (4 stops)
Closing Draw (6 stops)

FAQ

Frequently asked questions

Each session has QR check-in switched on and awards a stamp when attendees scan at the door, so their points total reflects the sessions they actually attended.

Yes. The live agenda is on and set to show to attendees, so they can browse tracks and plan their day from their phone.

Yes. Every session, stop and reward threshold is editable after you create the event.

Keep reading

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