Event operations
Exhibitor Portal
Give exhibitors scoped access to their booth activities and available reporting. Keep station editing, lead tools and respondent permissions explicit.
Interactive preview
See Exhibitor Portal in action
Illustrative example with fictional data, not live customer records. Silent and local to this page.
Booth visits
58
Leads
22
Photos
7
| Visitor | Time | Opted in |
|---|---|---|
| Kwame Osei | 10:42 | Yes |
| Hana Lee | 10:31 | No |
Exhibitor portal: Exhibitor opens their portal
How organisers set it up
- 1
Assign the correct access
Create or configure the exhibitor's permitted booth relationship and account access. Use the supported setup or reset link flow.
- 2
Review editable content
Explain which station instructions, activities and contact fields the exhibitor may manage. Organisers retain their own management access.
- 3
Agree on reporting and data sharing
Check permissions for leads and identified survey respondents separately. Brief the exhibitor on the collection purpose and appropriate follow-up.
What participants experience
Participants interact with the booth's configured station rather than being asked to join a separate exhibitor administration system. Any collection of contact details or survey responses should have a clear purpose and appropriate privacy information.
Settings and controls
Scoped booth management
Access should relate to the exhibitor's assigned work, not unrelated stations or all Event participant data.
Separate data permissions
Lead access and respondent identity access are different permissions. Enabling one must not be described as granting everything.
Illustrative guided walkthrough
See how Exhibitor Portal could play out
Sample scenario for explanation only. This is not live product data, a screenshot, or a real registration or draw.
Scenario: An organiser gives a sponsor access to its booth activity.
Reporting
Exhibitors use the reports available to their account and assigned scope. Recorded stamps and responses are participation evidence, not automatically qualified leads, commercial outcomes or permission to email every participant.
Limitations and boundaries
- Exhibitor reports require appropriate account access.
- A booth's activity count must not be presented as guaranteed physical footfall or proven sales interest.
FAQ
Frequently asked questions
Not simply for participants to complete a booth activity. Accounts are needed for the exhibitor's management and reporting tools.
No. Data access depends on permissions, collection purpose and the relevant privacy requirements.
Keep reading
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Connect event booths and activities through QR stations. Explain welcome links, station completion, participant progress and practical on-site setup.
Read moreStaff Tools
Prepare staff-assisted activities, scanning and reward verification with scoped access. Keep Event admission, station completion and collection distinct.
Read moreDefine responsible booth participation reporting
Step-by-step guide
Read moreTry Exhibitor Portal in your own event
Free to set up. Test your flow before going live.